How To Get Phone Numbers For Xencall

If you're running outbound campaigns on Xencall, having accurate phone numbers is key to boosting your connect rates and staying compliant with regulations. Here's what you need to know:

• Formatting Matters: Use 10-digit US numbers (e.g., 555-123-4567) or the international E.164 format (e.g., +1 555 123 4567). Xencall supports VoIP, mobile, and toll-free numbers.
• Compliance First: Scrub your lists against the National DNC Registry and ensure you have consent for marketing calls to mobile numbers.
• Data Sources: Use company websites, LinkedIn, business directories, or third-party lead databases like Leadsforge for verified contact details.
• Data Enrichment: Tools like Leadsforge use AI to verify and update phone numbers, ensuring higher accuracy and better campaign results.
• Importing to Xencall: Save your phone lists as CSV files, validate data formatting, and map fields correctly during import to avoid errors.

For successful campaigns, focus on maintaining accurate, compliant, and regularly updated phone lists. Use tools like Leadsforge to simplify sourcing and enrichment, and monitor Xencall's reporting tools to optimize performance.

Xencall Phone Number Requirements

To ensure a smooth data import process, Xencall requires phone numbers to follow specific formatting and compliance guidelines. Here's what you need to know to get your numbers ready for integration.

Phone Number Formats That Work with Xencall

Xencall accepts several phone number formats, but maintaining consistency is essential. The platform works best with standard 10-digit US numbers in these styles:

• (555) 123-4567 – Includes parentheses and a dash
• 555-123-4567 – Uses dashes only
• 5551234567 – Plain 10-digit format without separators
• +1 555 123 4567 – The E.164 international format for US numbers

When importing, Xencall automatically strips out formatting elements like parentheses, dashes, and spaces to simplify the data.

Toll-free numbers (e.g., those with recognized toll-free prefixes) are supported, offering a professional touch to your communications. Both VoIP and mobile numbers work with Xencall, though mobile numbers may require extra attention to comply with the Telephone Consumer Protection Act (TCPA).

For international numbers, use the E.164 format with the correct country code (e.g., a UK number should look like +44 20 7946 0958). Keep in mind that calling international numbers may need additional setup in Xencall.

US Compliance Requirements

Beyond formatting, adhering to US regulations is critical. Under the TCPA, you must obtain written consent before making marketing calls to mobile phones. Xencall includes compliance tools, but it’s your responsibility to follow the law.

Make sure to scrub your lead data against Do Not Call (DNC) lists, including the National DNC Registry, to avoid legal issues. Accurate time zone information in your lead data is also essential for scheduling calls during permitted hours.

Xencall can help track consent, opt-outs, and call logs, but your initial data should include proper consent documentation to meet legal standards.

How to Format Data for Xencall Import

Xencall prefers data to be imported as a CSV file. Your file should include essential columns like First Name, Last Name, and Phone Number. Adding extra fields like Company or Email can further streamline your campaigns.

Make sure your CSV column headers match Xencall's expected field names exactly (e.g., "Phone" for primary numbers and "Phone2" for secondary numbers). Mismatched headers can cause import errors.

Before importing, clean your data thoroughly. Remove duplicates, fix formatting inconsistencies, and fill in all required fields - records with missing phone numbers will be skipped during the import.

Save your CSV files with UTF-8 encoding to prevent issues with special characters in names or other fields. For large datasets, consider breaking the file into smaller chunks to simplify the process. Following these steps ensures your data is ready for efficient and compliant use in Xencall campaigns.

How to Find Accurate Phone Numbers for B2B Leads

Tracking down reliable phone numbers for B2B prospects is all about having a clear, organized process. By combining multiple sources with verification methods, you can ensure the contact details you gather are both accurate and compliant with regulations.

Finding Numbers Through Public Sources

Start with company websites and LinkedIn profiles - these are often the most reliable places to find accurate phone numbers. Official company pages usually provide updated contact details, while LinkedIn Sales Navigator allows you to filter prospects by company, role, and location. LinkedIn profiles themselves can often include direct contact details, and the platform's messaging feature is a great way to request additional information from potential leads.

Business directories and industry association listings are another goldmine for verified contacts. For instance, directories from organizations like the American Marketing Association often include direct lines to decision-makers. You can also explore resources like the Better Business Bureau, local chambers of commerce, and industry-specific directories. Even Google My Business listings can be useful for smaller companies. If you're targeting manufacturers, member directories from groups like the National Association of Manufacturers can provide executive-level contacts. Just make sure to verify any data you pull from these sources to ensure accuracy.

Using Third-Party Lead Databases

Third-party platforms can streamline the process of finding phone numbers, but it's important to choose wisely. The quality and cost of these services can vary significantly. Many premium databases offer large collections of B2B contact information, often backed by regular verification processes. Before committing to a provider, check how often they update their data. Free or low-cost options might seem tempting, but they often include outdated information that could hurt your outreach efforts.

For example, Leadsforge uses AI-powered tools to enrich and verify phone numbers automatically. Its waterfall enrichment process cross-checks multiple sources, saving you the trouble of manual research while ensuring better data accuracy. Once you've gathered contact details through these platforms, make it a point to keep them updated to avoid falling behind.

Keeping Your Lead Lists Updated

In the fast-paced business world, contact details can change quickly, making regular updates to your lead lists a must. Keeping your data fresh ensures that your Xencall campaigns are always operating with accurate information.

Conduct monthly audits of your lead lists to weed out outdated or disconnected numbers. Use real-time data validation tools to verify records and encourage your sales team to share any updates they come across during outreach. By regularly re-verifying older records, you can focus on leads that are reachable, improving your overall efficiency and maximizing your return on investment.

Data Enrichment Tools for Phone Number Lists

Data enrichment has reshaped lead generation by leveraging AI to cross-check various data sources and quickly provide verified contact details. Let’s dive into how Leadsforge simplifies and automates this process.

How Leadsforge Automates Phone Number Enrichment

Leadsforge uses a waterfall enrichment method, meticulously searching multiple data sources to pinpoint the most accurate phone numbers for your prospects. By defining your ideal customer profile, the platform queries these sources until it identifies verified contacts. Its AI-driven system starts by locating companies that match your criteria, then enriches each lead with phone numbers, email addresses, and LinkedIn profiles. To ensure accuracy, every phone number undergoes a verification process, confirming it’s active. This reduces bounce rates and enhances outreach efficiency, especially when importing leads into Xencall. The result? Smoother campaigns and better results.

Beyond this, Leadsforge includes features like company followers search and lookalike functionality. These tools are particularly helpful for finding contacts at similar companies or within the same industry. For instance, if you’re targeting marketing directors at SaaS companies, Leadsforge can identify comparable roles across other organizations and enrich those leads with verified phone numbers.

Leadsforge vs. Other Platforms: Feature Comparison

Here’s how Leadsforge stacks up against key competitors in phone number enrichment:

Apollo.io shines with its extensive database, boasting a 36% connection rate and a 75% increase in meetings booked by its users. On the other hand, Seamless.AI offers an even larger dataset, including 1.8 billion+ business emails and 414 million+ phone numbers.

What sets Leadsforge apart is its waterfall enrichment methodology and seamless integration with the Forge Stack. While it may not have the largest database, its AI-powered approach ensures higher-quality, verified phone numbers that integrate effortlessly with Xencall, making it a standout option for refined and efficient lead generation.

Adding Phone Numbers to Xencall for Outreach

Once you've enriched your phone numbers, the next step is importing them into Xencall. To get the most out of your outreach efforts, focus on precise formatting, accurate field mapping, and targeted settings. With phone numbers enriched by Leadsforge, integrating them into Xencall becomes straightforward.

How to Import Lead Lists into Xencall

When importing your lead lists, ensure your phone numbers follow the E.164 format (e.g., +15551234567). Start by navigating to the "Import Leads" section in Xencall, upload your CSV file, and carefully map your columns to match Xencall's fields. For example, assign the "phone" column for phone numbers.

To optimize your campaigns, include key fields like first name, last name, and custom data points such as company size, industry, or lead source. These details help with segmenting your leads and tailoring your outreach for better results.

Before completing the import, validate your CSV file. Xencall will flag any issues, giving you a chance to correct errors before they impact your campaign's performance.

Setting Up Caller ID and Lead Targeting

Boost your answer rates by configuring local caller IDs that match your prospects’ area codes. Head to Xencall's caller ID management section, where you can upload your available numbers. The platform will automatically match these caller IDs to leads based on geographic proximity.

After importing your leads, configure your campaigns to target specific groups effectively. For example, schedule calls based on time zones: East Coast leads can be contacted between 9:00 AM and 5:00 PM EST, while West Coast leads are reached during their local business hours.

Additionally, prioritize high-quality leads by marking verified phone numbers - such as those enriched through Leadsforge - as high-priority. This ensures your agents focus on the most promising opportunities first.

Fixing Common Import Problems

To avoid errors during the import process, standardize all phone numbers to the E.164 format, remove duplicate entries, and save your CSV file in UTF-8 encoding. One common issue is mismatched field names; make sure your column headers align with Xencall's expected fields. For instance, use "phone" or "phone_number" instead of terms like "tel" or "contact_number."

If you encounter persistent errors, test the process with a small sample of your data - about 10 to 20 records. This allows you to pinpoint and resolve formatting issues without processing your entire database. Once the sample imports successfully, proceed with uploading your full lead list.

Keeping Data Quality and Compliance in Check

Maintaining accurate phone numbers and staying compliant with regulations are essential for successful campaigns. Poor data quality can hurt your results, while failing to comply with regulations could lead to hefty fines and damage to your reputation.

Keeping Phone Numbers Current and Accurate

Customer contact details are always changing, so keeping your database updated is a must. Regular phone number validation ensures numbers are active and correctly formatted. Automating these checks for your most active lead lists can help you catch disconnected numbers or formatting issues before they disrupt your outreach efforts.

Using data enrichment tools is another way to keep your database in top shape. These tools can automatically verify and update customer information. For example, Leadsforge offers ongoing data maintenance, allowing you to run enrichment processes regularly to capture updated contact details.

Pay attention to your call connection rates as a quick health check for your data. In B2B campaigns, connection rates typically range between 20% and 35%. If your rates drop below this range, it’s time to refresh your phone numbers. Analyze connection rates by lead source, data age, and geographic region to identify trends. Establish a consistent data hygiene schedule to remove numbers that frequently show as unreachable.

Managing Do Not Call (DNC) Lists

Once your phone numbers are up to date, focus on staying compliant with regulations. The National Do Not Call Registry is designed to protect consumers from unwanted telemarketing calls, and ignoring it can lead to serious penalties. Tools like Xencall simplify compliance by offering features such as state-specific calling restrictions.

Before launching a campaign, cross-check your lists against the National DNC Registry. Since consumers can add their numbers at any time, frequent updates are essential.

Internal DNC management is equally important. Train your agents to immediately flag and log opt-out requests during calls using tools like Xencall. Maintaining a centralized DNC list across all your campaigns can help streamline this process.

State-specific rules can complicate compliance further, but Xencall’s Autopilot feature can help you navigate these challenges by automatically applying state-specific restrictions.

Documenting your compliance procedures is crucial. Keep detailed records of DNC list scrubbing, opt-out requests, and training sessions. This documentation can serve as evidence if your practices are ever questioned by regulators.

Using Xencall's Reporting Tools

Once your data is both updated and compliant, leverage Xencall’s reporting tools to fine-tune your campaign performance. These tools provide analytics and custom reports to help you track campaign effectiveness and optimize your phone number sourcing strategy.

If your connection rates dip below 20%, it’s a red flag indicating data quality issues that need immediate attention. Use call disposition codes to pinpoint problems - frequent "wrong number" or "disconnected" statuses suggest poor data quality, while high "busy" rates may signal the need to adjust your calling strategy.

Geographic performance reports can highlight regional differences in data quality and connection rates. If certain areas consistently underperform, consider sourcing phone numbers from different providers for those regions.

Xencall also offers a managed remediation feature to reduce spam labels on outbound calls, which can improve your contact rates. Keep an eye on your caller ID reputation scores through Xencall’s dashboard and investigate any sudden declines.

To make smarter decisions about your data budget, compare the performance of leads sourced from providers like Leadsforge against others. Automated alerts for key metrics - such as connection rates dropping below 20% or unusual patterns by area code - can help you address potential issues before they affect your campaigns.

Key Takeaways for Phone Number Sourcing in Xencall

Sourcing quality phone numbers for your Xencall campaigns requires accuracy, adherence to regulations, and cost-conscious strategies. Success starts with ensuring phone numbers are properly formatted to meet Xencall's specifications while also complying with U.S. regulations.

Leadsforge offers a powerful solution with its AI-driven waterfall enrichment process. This system delivers verified phone numbers tailored to your ideal customer profile. By using a waterfall method, it boosts match rates without compromising data quality.

Regular validation is crucial to avoid disruptions. If you notice a drop in key metrics, it’s time to refresh your lists.

Compliance is non-negotiable. Make it a habit to scrub your lists against the National DNC Registry and keep opt-out records updated.

Effective phone number sourcing combines multiple strategies. Use public research, third-party databases, and enrichment tools to create strong lead lists. Keep a close eye on performance metrics in Xencall to pinpoint the sources that yield the best results for your campaigns.

FAQs

How can I stay compliant with US laws when using phone numbers in Xencall for outbound campaigns?

To ensure compliance with US regulations when using phone numbers in Xencall, it's important to keep the following in mind:

• Avoid calling numbers on the National Do Not Call Registry. This is crucial to sidestep potential legal complications.
• Adhere to the Telephone Consumer Protection Act (TCPA). For example, if you're using automated systems to call mobile numbers, you'll need prior express written consent.
• Check for state-specific laws. Some states have stricter "mini TCPA" rules, so always review local requirements to stay within the law.

You might also want to explore compliance tools that can automate adherence to Do Not Call (DNC) lists and TCPA regulations. Additionally, keeping an eye on your caller ID reputation can help maintain trust and ensure your calls are successfully delivered.

What are the best ways to keep phone number lists accurate and up-to-date for successful campaigns in Xencall?

To make your campaigns in Xencall more effective, keeping your phone number lists accurate and current is key. Regularly go through your lists to remove duplicates, outdated numbers, and leads that no longer qualify. Tools for data validation can help verify phone numbers, ensuring your information is as accurate as possible.

After every call, update your records with any new details, like contact preferences or notes from the conversation. You might also want to use phone number finder tools that connect with company data - such as hiring trends or website activity - to uncover fresh and relevant leads. By prioritizing high-quality lists, you'll improve your outreach and see better results from your campaigns.

How does the Leadsforge waterfall enrichment method improve the accuracy of phone numbers for Xencall campaigns?

The Leadsforge waterfall enrichment method refines phone number accuracy by tapping into multiple data sources and thorough verification steps. This ensures the contact information remains current and dependable. By cross-referencing details from trusted providers, the process minimizes the risk of outdated or incorrect numbers slipping into your database.

When applied, this method helps Leadsforge deliver phone numbers optimized for seamless integration with Xencall. The result? Higher connection rates and more efficient B2B outreach campaigns, giving your efforts a sharper edge.

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